Food and Beverage Officer

The health, safety and well-being of young people are of paramount importance to all the adults who work at Rugby School Thailand. Children have the right to protection, regardless of age, gender, race, culture, sexual orientation, or disability. They have a right to be safe in our school. Members of staff in the school have a legal and moral obligation to safeguard and promote the welfare of the pupils, taking all reasonable steps to protect them from harm whether from physical injury, abuse, neglect, emotional harm or from anything that interferes with their general development.

Qualifications, Identification, Health and Background Checks

Please note that you will be required to bring documentation to interview providing proof of your identity and qualifications. You many also be required, within the final appointment process, to undergo a health check and relevant background checks (e.g. Enhanced disclosure with the Disclosure and Barring Service (DBS) in the UK and a local police certificate) as part of the school's recruitment and safeguarding procedures.

******************************************

The Food and Beverage Officer is responsible for overseeing the school's food and beverage operations, ensuring high-quality service, food safety compliance, and cost management. This role involves coordinating meal arrangements, tracking student meal numbers, maintaining kitchen equipment, and serving as the main point of contact for catering-related matters.

Menu and Meal Management:

• Review and share the menu with the marketing department for uploading to the school website.
• Coordinate meal arrangements for each school division (Pre-Prep, Prep, and Senior) and confirm with school heads.
• Share and confirm meal numbers, allergy lists, Pre-Prep class lists, and other related information with the catering provider.
• Design special menu artworks and distribute them to the whole school.

Financial & Cost Tracking:

• Track the cost sheet based on student numbers for monthly payment requests.
• Maintain an online meal booking sheet and update attendance reports and trip schedules to adjust meal numbers with the catering provider.
• Issue Purchase Requests (PR) for all food and beverage-related matters.

Quality Control & Compliance:

• Maintain food safety and hygiene standards in line with school policies, including conducting hygiene random tests and quality checks.
• Maintain and renew the food storage permit in coordination with the kitchen team.
• Coordinate the renewal of the catering contract.
• Conduct random safeguarding checks on staff to ensure compliance with school policies.

Catering & Kitchen Operations:

• Track and maintain kitchen equipment on a termly basis.
• Receive and follow up on repair requests from the kitchen.
• Review the monthly catering staff name list and receive notifications of new hires and resignations.
• Be the primary contact person for all catering matters via email, phone, and walk-ins.

Stakeholder Engagement & Satisfaction:

• Organize and conduct weekly food committee meetings with the catering provider, teachers, and students.
• Maintain staff and student satisfaction through food surveys and committee feedback.

Essential

• Bachelor's degree or diploma in hospitality management, food service management, or a related field.
• Good command of spoken and written English and Thai.
• Strong organizational, evaluation, and problem-solving skills.
• Ability to work flexible hours and meet deadlines.
• At least 2 years of relevant work experience (experience in a school is an advantage).
• Proficiency in IT tools and software, including Google Drive and Excel.
• Attention to detail and the ability to work under pressure.

Desirable

• Passion for food quality, presentation, and customer service.
• Attention to detail in food safety and hygiene compliance.
• Adaptability to changing environments and event-specific needs.
• Ability to communicate effectively with kitchen staff, suppliers, and customers.