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Secretary / Executive Assistant (Contract)

5 hours ago

Chon Buri, Chon Buri, Thailand Schaeffler Manufacturing (Thailand) Co., Ltd. Full time

About the role

Schaeffler Manufacturing (Thailand) Co., Ltd. is seeking an experienced and highly organised Secretary / Executive Assistant to President on a contract basis. This full-time role will be based in Chonburi and will provide comprehensive administrative and executive support to the President of the company.

What you'll be doing

  • Full secretarial support to the President Automoitve SEA (incl. travel arrangements)
  • Support the President Automoitve SEA and Operation team in compiling information, presentation, minutes of meetings (MoM), tasks & activity follow-up and coordination work
  • Arranging meetings such as but not only limited to internal Business Reviews with Schaeffler employees, customers, suppliers and 3rd parties in general. Prepare such meetings (venue, presentation material, logistics, equipment needed, etc)
  • Handle and take care of specific correspondence such as incoming Emails, mail addressed to the President Automoitve SEA and documents, if instructed by the President Automoitve SEA
  • Participate in internal business meetings if requested by the and President Automoitve SEA, conduct the MoM and do the proper follow-up work of assigned tasks and activities
  • Draft agendas for all business meetings that are run and overseen by the President Automoitve SEA. Ensure that agenda is sent out in time and that participants and venues are prepared accordingly. File all corresponding documents (agenda, presentation, MoM, etc)
  • Caretaking of special projects and/or ad-hoc assignments given by the President Automoitve SEA
  • Capable to answer any requests or information inquiries on various topics (policies, organizational issues etc.) in a professional way
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Summit and reconcile an expenses claim for the President Automotive SEA

What we're looking for

  1. At least 5 years of experience as an Executive Assistant, Secretary or in a similar role
  2. Excellent communication and interpersonal skills with the ability to liaise effectively with stakeholders at all levels
  3. Strong organisational and multitasking abilities with attention to detail
  4. Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook)
  5. Fluency in both English and Thai, both written and verbal
  6. Adaptable to changing priorities and able to work under pressure
  7. Can work accurately with sophisticated tools such as MS Office, video and web cast equipment, netmeeting, etc.
  8. Well organized and equipped with a "can-do-attitude"
  9. Capable of demonstrating a "down-to-earth attitude" at all times
  10. Good team player
  11. Independent, self-motivated and loyal working style
  12. Can treat information with the highest degree of confidentiality
  13. Friendly and service oriented to employees, customers, suppliers and visitors
  14. Capable of working under high pressure at certain times
  15. Have a co-operative attitude and enjoy this type of work & environment without taking any
  16. Advantages of a privileged position and the fact of being close to the highest level within the company

About us

Schaeffler Manufacturing (Thailand) Co., Ltd. is a leading manufacturer of automotive and industrial components. With a strong global presence, we are dedicated to delivering innovative solutions and exceptional customer service. Join our team and be part of our continued success.

Apply now to become Schaeffler Manufacturing (Thailand) Co., Ltd.'s next Secretary / Executive Assistant to President.