Administrator

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —

As the Office Administrator in your assigned Regional Service Centre (RSC) you will contribute to our purpose by providing comprehensive administrative support to the team. Your role is primarily to ensure that our office runs professionally, effectively, efficiently and safely. You are responsible for a wide range of administrative and clerical functions that support our teams.

The primary responsibilities and decisions reside in these areas:
Reception: Where applicable act as first point of contact for all visitors, clients and Toll staff from other locations. Ensuring global safety and security protocols are followed and all visitors are appropriately registered and inducted onsite.

Facilities & Building Management: Oversee office maintenance and vendor coordination for cleaning, recycling, IT, carpark management, building access cards, general repairs, and service for heating / cooling. Principal daily contact for building and/or landlord management.

Office Supplies: Manage and order office supplies, stationery, IT equipment and consumables.

Basic financial administration: Including the processing of building, fuel, utilities & other office consumables related invoices.

Vehicle Management: Ensure Toll vehicles are serviced, maintained and appropriate logbooks for usage are kept current as applicable.

IMMICard Management: Maintain the regional IMMICard Register ensuring compliance with contractual obligations.

Office Safety: Custodian of Toll Policies and Procedures, ensuring compliance with HSEQ policies and processes. Responsible for ensuring appropriate Fire Wardens and First Aid representatives are in place. If applicable to your region you will be required to manage the administration of the regional health insurance benefits.

Administrative support to Regional Leadership: Provide administrative support, including in person attendance with local government agencies where this is required. Support the regional leadership with presentation, meeting arrangements and diary management. When needed support the Regional Manager with language interpretation and support with local host country agencies.

General Duties: You may be assigned any other general duties that have an administrative or client service function.

Qualifications:

- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum 2-3 years of experience in administrative or office support roles.
- Familiarity with basic financial processes such as invoice handling and expense tracking.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general IT systems.
- Strong organizational and multitasking skills with attention to detail.
- Good English and Thai written and verbal communication skills, including the ability to liaise with internal and external stakeholders.
- Ability to handle confidential information with discretion.

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

You must be entitled to work in Thailand and be prepared to undertake pre-employment checks including a criminal history check and medical.