Executive Assistant to Country Head

2 weeks ago

กรงเทพมหานคร, Thailand Sandoz Full time

**Major Accountabilities**

**Country Head Support**
- Support the CH on a daily basis to improve and streamline operational efficiencies.
- Manage CH appointments, meetings and calendar to minimise conflict and optimise use of time.
- Manage CH travel bookings and company expenses ensure they comply with Sandoz Policy
- Supports CH and Sandoz team through meeting planning, communications support, and materials circulation.
- Manage the meeting minutes for the Leadership Team Meeting and close off action items after the meeting closes and prior to the following meeting
- Work with the Regional Executive Secretary to ensure we meet all requirement within deadlines
- Organise a Social Committee to organise work events to celebrate our success and two Sales Conferences per year, within the set expense budget with the support from commercial team.
- Responsible for ensuring that we raise the required purchase orders within the system
- Plan and organize for senior management and VIP visit programs on social functions both in-house and external activities.
- Perform other duties that may be required

**Office Support**
- Establish and maintain filing and record management systems.
- Communicates regularly with CH and Sandoz team to seek assistance, share information and resolve issues.
- Requisition office supplies and maintain inventory control
- Designs office filing systems; organizes and maintains files (including confidential files) maintains updates and reviews manuals and references materials.
- Arranges and coordinates internal meeting / trainings (including space and equipment)
- Coordinates travel logistics for all associates in Sandoz that includes booking flights, hotels, and transportation. Oversees purchases and payments within prescribed limits of authority and prepare expense accounts.

**Qualification**
- 8 years’ experience in secretarial, administrative, project coordinator
- Experience working in multinational environment is preferred
- Fluent in Thai and English
- Good background in secretarial and applies administrative knowledge to match customer requirement
- Delegates tasks and involves representative in projects that will further the career development
- Have good verbal and written communication skills
- Have high initiative and pro-active approach
- Well developed problem solving skills

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