Administrator

Key Responsibilities:
Administration & Office Support
- Manage office supplies and stationery: monitor stock levels, request PR/PO, and distribute items as needed.
- Handle administrative purchasing requests, invoices, and documentation, ensuring timely submission to Accounting.
- Maintain accurate records such as access cards, cleaning check sheets, inspection forms, and internal distribution logs.
- Prepare and update employee-related materials (welcome packs, uniforms, desk setup, welcome board).
- Support HR with administrative tasks such as translations, filing, and document control.

Employee & Management Support
- Organize logistics for new employees, including uniform distribution, desk setup, and welcome arrangements.
- Support company events and activities, including preparation of gifts and logistics.
- Assist GM and management team with administrative support as required.

Travel & Transportation
- Arrange local and overseas travel for employees and visitors (ticket booking, hotel, transport, car rental).
- Coordinate with GM and top management for travel, accommodation, and special requirements during visits.
- Reserve company cars and track usage as requested.

Facility & Vendor Coordination
- Oversee cleaning operations and supervise maids to ensure company facilities (canteen, locker room, toilets, office areas) are kept in good condition.
- Coordinate maintenance requests and ensure facility issues are resolved promptly.
- Monitor service providers related to office and facility needs.

Compliance & HSE
- Support visa and work permit administration for expats under BOI benefit.
- Ensure compliance with ISO 9001, ISO 14001, and company QMS/HSE standards.
- Submit safety-related inspection forms to the Safety Manager on time.

Qualifications & Requirements:

- Bachelor’s degree in Business Administration, Secretary, or a related field.
- 0-4 years of experience in administrative roles.
- Strong computer literacy in MS Office (Word, Excel, PowerPoint) and Outlook.
- Good English communication skills (speaking, writing, reading).
- Strong organizational skills with attention to detail.
- Service-minded, proactive, flexible, and able to multitask.
- Positive, reliable, and able to work both independently and as part of a team.

Competencies:
Technical & Business
- Manages data, information, and office resources efficiently.
- Applies problem-solving skills and uses digital tools effectively.
- Maintains a high standard of quality in administrative tasks.

Collaboration & Culture
- Team player with respectful and clear communication.
- Contributes to a positive work environment and employee wellbeing.
- Adapts communication to different audiences and situations.

Self-Leadership & Growth
- Takes ownership of assigned responsibilities and delivers on time.
- Open to feedback, continuous learning, and adapting to change.
- Demonstrates accountability and independence in work.

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- Here you will be able to take a short questionnaire and read about where in our organization your skillset and personality can be a fit

About Us
- AutoStore, founded 1996, is a warehouse robot technology company that invented and continues to pioneer cube storage automation, the densest order-fulfillment solution in existence. Our focus is to marry software and hardware with human abilities to create the future of warehousing. We are a value driven organization, with our people being our most important asset. Lean, Bold, and Transparent manifest itself in everything we do, and are pushing borders to increase efficiency, safety and develop new products for our customers. AutoStore was born out of the great idea for storing goods like Rubik's Cube, instead of Dominos. We are now looking for talent that share our values and curiousity for new technology and development