Facilities Event Coordinator

**JLL empowers you to shape a brighter way**.

Stakeholder Engagement
- Working with clients to identify their needs and ensure customer satisfaction.
- Communicate with all stakeholders on plans and ideas with regular updates through the client communication tools.
- Provide feedback and periodic reports including pre
- and post - event evaluations.
- Propose ideas and initiatives to improve provided services and event quality.

Events Support
- Understanding of the events support scope of work as defined in the Service Level Agreement (SLA) and Master Services Agreement.
- Provide events support for local team as the Single Point of Contact (SPOC) from Facilities ensuring all events are successfully produced and executed from Facilities standpoint
- Manage and maintain events tool, book and confirm event spaces.
- Coordinate event furniture & room setup as well as logistic arrangements.
- Proactively handle any issues and troubleshoot any problems on the event day.
- Assist in facilities organised client events, happy hours, themed in-office events and experience programs.
- Coordinate facilities organised event planning, design and production while managing all project delivery elements within agreed timelines.
- Accommodates event requests, changes and last-minute requests efficiently and courteously as per SLA guidelines.
- Act collaboratively and work with various parties such as Event Host, Production Crews, AV, Culinary and Catering, Site Teams as well as Vendor to execute events (including setting up and resetting of stages/props/catering etc) in a timely manner with no disruption or delay are conducted in a timely and efficient manner.
- Coordinate base building services and all after hours requirements (if necessary).
- Supports events in other location may be needed.

Culinary & Catering
- Manage event caterers for onsite events on setup & reset.

Vendor Management
- Assist the Facilities Manager in the procurement of vendors and services as required.
- Assist in the management of all contractors on site to ensure they perform to the required standards & EHS requirements including inspection of vendors’ works.
- Assist in the management of vendor register.

Finance Management
- Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
- Assist in financial processes ensuring prompt and accurate management of purchase orders in Corrigo.
- Responsible for Invoice and Payment process for vendors on JLL & client system.

Risk, Health & Safety Management
- Assist in carrying out safety procedures as requested.
- Ensure compliance with insurance, legal, health and safety obligations.
- Follow established escalation procedures and incident reporting procedures.
- Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies.

Site Operations Management
- Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained.
- Always maintain premises in neat and good working condition.
- Perform any ad-hoc tasks as directed by the reporting manager.

Ad-Hoc
- Assist in ad-hoc duties from time to time to support the rest of the facilities events team when necessary.

**Location**:
On-site -Bangkok, THA

**Job Tags**:
Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

**_JLL Privacy Notice _**

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

.