Gymnastics Academy Administrator

**Job Summary**:
The NIST International School Athletics & Activities Department is currently looking for a full-time Gymnastics Academy Administrator to work within the Gymnastics Academy at the school. The position takes place within and outside of regular school hours and may also include some weekends.

**Responsibilities**:

- Using content management systems to maintain and update websites and internal databases
- Updating and maintaining social media outlets and content
- Managing and maintaining budgets, as well as invoicing
- Liaising with staff to assist the Head of Gymnastics and the Director of Athletics & Activities with administrative details that include but are not limited to the following: transportation bookings, departmental policies and regulations, communications with staff/coaches, parents, online sign-ups, monitoring student attendance, communications platforms, and digital publications
- Using a variety of software packages, such as Google Docs, Sheets, Slides, Excel, Veracross, Adobe etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets, and databases
- Devising and maintaining office systems
- Booking rooms and facilities other departments and with external contacts
- Ordering and maintaining stationery and equipment
- Sorting and distributing incoming mail and organizing and sending outgoing mall
- Assist in arranging travel and accommodation for staff and students
- Creating travel booklets, paperwork, and associated forms
- Liaising with colleagues and external contracts to book travel and accommodation
- Organizing and storing paperwork, documents, and computer-based information
- Photocopying and printing various documents, sometimes on behalf of other colleagues
- Organizing gymnastics academy team uniforms and equipment
- Arranging in-house and external events
- Regular participation in supervision meetings and team meetings for the sharing of ideas, feedback and departmental planning. Daily meetings and contact with the Falcons Sports coordinators/providers

**Working Hours**
- Working hours are Monday
- Friday between 10:30 AM - 7:00 PM & Saturday between 10:30 AM - 1:30 PM
- Working hours may differ during the school holidays
- Plus any additional event, tournament, sport or other activity that requires attendance

**Additional Job Description in relation to Child Safeguarding**:

- Be familiar with your child safeguarding policy
- Be aware of abuse risks to children
- Abide by the Code of Conduct
- Be vigilant
- Prevent abuse/protect children
- Report concerns (mandatory duty)
- Challenge poor practice/promote good practice

**Qualifications**:

- Bachelor’s degree in any related field
- 2 - 3 years experience in a secretarial or administrative function
- Fluent in both written and spoken English
- Fluent and well versed in spoken Thai
- Excellent computer skills in MS Office, Google Office, Web Based programmes
- A Self-starter who is able to assist and work as part of a team
- Highly organized and able to set timelines and assist with large-scale events and operations
- Willing to work additional hours where needed for competition/event preparation
- A competent user of ICT, central management systems and web-based platforms
- Basic graphic design using platforms such as Canva and basic photo/video editing
- An excellent communicator with the ability to communicate well with students, parents and colleagues
- Mature, pleasant personality, flexible, multi-task, student and people oriented

**How to Apply**: