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Conference Coordinator

1 month ago

กรงเทพมหานคร, Thailand Informa Markets Full time

Company Description
**Informa PLC is a leading international events, intelligence and scholarly research group.**

Our purpose is to champion the specialist. Through hundreds of powerful brands we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities that help customers grow, do business, make breakthroughs and take better informed decisions. Informa is listed on London Stock Exchange and a member of FTSE 100, with over 11,000 colleagues working in more than 30 countries.

**Informa Markets** creates global platforms for industries, specialist markets and customers to trade, innovate and grow, delivering over 550 events annually, specialist digital content and actionable data solutions.

**Job Description**:
**Job Summary/ Responsibilities**
- To be information of conference
- Coordinate with Venue, Hotel (for road show), speaker, delegates, exhibitor, association, Marketing Communication, IT also project team
- Concern with Equipment of Conference Process, i.e. A/V equipment.
- Working with marketing team to update conferences on printed materials, project website & EDM for latest events accurately.
- Concern with registration such as pre-registration, Walk in and counter registration onsite and print badge delegates
- Search, recommending and coordinating with all suppliers concern for each function to get comparision cost and propose to conference manager for approval.
- Working with Project team on road show conferences both local & overseas
- Coordinating with partner organisation/association on inviting speakers & guest and disseminating the conference information to their chennel.
- Inspect meeting rooms & venues to ensure it meets client needs.
- Develop and distribute meeting materials to attendees before meeting start.
- Assit manager to prepare payment approval for all expenses concerns with each function for project approval.
- Coordinating with confirmed speakers for all arrangement, i.e. topic, presentation file, schedule (some need to provide transportation & accommodation), speaker's fee, and special treatment at the function, etc.
- Generate post event report including, no. & list of participant, expenses & revenue, evalation summary.

**Qualifications**:

- Digital savvy and digital first mindset
- A multi-tasker with the ability to thrive in a fast-paced environment
- Proficient in the use of MS Office, data management software
- Must have exceptional written communication and proven copy and content writing skills in English

Additional Information