Executive Secretary

6 months ago

Thailand Omni International Full time

Provide Executive Secretarial support to Managing Director:

Organize the meetings, send meeting invitation, do minute of meeting, follow up the progress of the meeting.

Arrange travel and requirements for Managing Director (e.g. air-ticket, hotel, transportation, roaming service,

Manage the travel and expense claims of Managing Director.

Manage and remind Managing Director for his working schedules.

Translate and files documents for Managing Director.

Check the completeness and accuracy of the documents submitted to Managing Director (e.g. cheques, service

contracts, power of attorney, etc.).

Assist and prepare documents required by Department Managers, Clients, Partners as approved by the

Managing Director.
Any other task assigned by the Managing Director.

Office Administration and Supervision

Supervise work of Office Administrator, Driver and Maid

Fleet management/Company vehicle control, including annual tax payment, car fixing, insurance renewing, etc.

Coordinate travel schedules and accommodations of intercompany personnel and company guests (e.g. need to

get meeting agenda to communicate with internal parties, book hotel and transportation, provide the food and
beverage, prepare safety induction and PPE with HSE department officer)

Coordinate with hotel, restaurant, suppliers or any third party for company’s business as required.

Assist in company’s activity

Manage company’s public areas (e.g. reception, eating area, toilet, coffee room, parking lots, refrigerators,

shrine and spirit house, guard dog areas, etc.)

Update and inform the weekly visitor list to Managing Director and all Department Managers

Management of Admin Petty cash

Stationary control

Cooperate between departments/parties/companies as needed

**To Apply**:

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