Bcis Head of Operations and Facilities

3 weeks ago

ภเกต, Thailand Berda Claude International School Phuket Full time

JOB DESCRIPTION:
Purpose of role:
To lead and oversee all aspects of facilities and operational support services at the school ensuring the provision of clean, healthy, safe and secure facilities and premises and a stimulating internal and external environment for all stakeholders, securing operational excellence and legal compliance through the effective working of key support teams to support and promote the needs of all stakeholders in terms of learning, teaching and well-being.

Responsible to: Head of School

Responsible for: Facilities and Operations Coordinators, lead of IT Team, lead of kitchen Team, lead of Security Officer Team, the lead Drivers Team, and their team members.

Key Functional Relationships:
Internal: School Licensee, Programme Principals, School Leadership Team, including Heads of Finance, HR, Safeguarding (DSLs), Director of Sport, School Senior Advisor, Health and Safety Team, Fire Marshalls

External: ISP Property Manager, IT Manager, Finance Manager, ESG Manager, Regional Managing Director

**Responsibilities**:
As a member of the School Leadership Team (SLT), contribute specialised knowledge and expertise to whole school discussions and decision-making processes that are fully aligned with the BCIS guiding statements (mission, vision and values) and approved strategic and school improvement plans. The role is crucial to the sustained growth of the schools, to help the school to maintain our status as the school of choice in our local area, and moreover, to effectively deliver Amazing Learning to our students and families.

Key Responsibilities: Licensing, Inspections & Compliance:

- Ensure that the school is fully compliant with all local, regional, or national regulations.
- Constantly keep up to date the school´s property data
- Coordinate with the regional team to ensure compliance inspections and checks are carried out, documented and up to date, as well as validating all documents uploaded in the system.
- Ensure school facilities are ready for any planned or unplanned inspections.
- Remain in compliance with the company´s standard and all guidelines (the guidelines and standards are set in accordance with ISP/School Policies, technical manuals, and MoE/ISP Health & Safety Audits.)
- Ensure any possible non-compliance is documented and planned interventions are timely.
- Proactively identify and raise any H&S or safeguarding risk.
- Maintain dynamic collaboration with H&S school or regional team.
- Follow ISP procurement policy and raise Purchasing Orders as required.
- Control all organized events, paying particular attention to compliance, including the Health and Safety and welfare of all staff/students and parents.
- Co-ordinate with the Health and Safety Officer about all aspects of Health and Safety and Fire Safety including co-ordination of all inspections to re-new school license.
- Ensure the correct supporting documentation and compliance reports are received before authorising payments to subcontractors.

BCIS Head of Operations and Facilities

Capex Planning:

- Engage in strategic thinking to elaborate and submit to region the 5YPD in collaboration with the SLT.
- Contribute to small item capex budgeting in collaboration with the SLT.
- Collaborate with the regional team to deliver major capex projects within budgeted cost, scope, quality, and time.

Health and Safety:
Support the role of designated Health and Safety Officer and serve on the Health and Safety Committee.Take responsibility for external health, safety and fire risk inspections and for specialist audits and testing.Ensure compliance with all relevant legislation and guidance, undertaking training regularly and ensuring that staff training is up to date and that appropriate records are kept.
- Manage the fire protection equipment and security systems.Ensure compliance with the required weekly, monthly and termly safety checks.Undertake specific health and safety walks in conjunction with the H&S officer at least half-termly and maintain records, advising the Head of School and French and Cambridge Programme Principals of any issues arising and ensuring that appropriate action is taken.Investigate all accidents or incidents with the Health and Safety Officer to ensure that health and safety practice is robust.Help the Safety Officer in reporting accident to the French and Cambridge Programme Principals, and the Head of School as appropriate.Support the external audits for health and safety and fire-risk and address any issues arising.Act as advisor and administrator on Health and Safety issues together with the health and safety officer, to the ALT and SLT, particularly those in practical areas.Be responsible for devising, reviewing and updating the school’s crisis management and disaster recovery plans through consultation with the ALT/ SLT representatives, and ensure such procedures are clearly communicated to all staff and members of the school leadership team. Maintenance:

- Use facilitie

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