Secretary, Corporate

6 months ago

Thailand Tilleke & Gibbins International Ltd Full time

**Location**:
Thailand
**Department**:
Administrative

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**Key Responsibilities**
- Complete a broad variety of administrative support, including scheduling appointments (internal and external meetings), sourcing, and procuring requested merchandise for supervisor(s) and team members.
- Prepare legal documentations, official forms, notices, meeting minutes, attendance lists, proxy forms, correspondence, memoranda, reports, documents, and presentations as assigned.
- Proofread, translate, edit, review, and add recommendations on documents as assigned and upon supervisor(s)’ approval.
- Attend to daily mails and messages on all requirements or assistance required from direct supervisor(s).
- Handle initial client inquiries in both verbal and written forms on behalf of supervisor(s).
- Process timesheets, payment vouchers, and other assignments in a timely manner.
- Make arrangements for local and overseas trips; process expenses; and get reimbursements.
- Maintain and keep all client and office matters updated, including opening new files, requesting conflict-of-interest checks, and preparing files to be closed.
- Ensure that all briefings or presentation materials are well-prepared in advance of all meetings.
- Help delegate work to lawyers and ensure that the input is in keeping with the requirements.
- Perform other relevant duties as assigned.

**Specification**

**Background and Experience**
- Bachelor’s Degree in any field, preferably English.
- At least 2-3 years of administrative/secretarial experience in law firms or professional services companies.
- Knowledge in corporate documents preferred.

***Skills & Attitudes**
- Communication skills - have excellent written and spoken skills in both Thai and English.
- Organizational skills - be able to effectively manage multiple assignments and prioritize work.
- Service mindset - demonstrate true commitment in achieving positive matter outcomes.
- Problem-solving skills - have excellent judgment and ability to react with appropriate level of urgency to situations that require quick response or turnaround.
- Technological Proficiency - be proficient in Microsoft Office Suite (MS Outlook, MS Word, MS Excel, and MS PowerPoint) and be willing to learn new computer programs.
- Other relevant qualities - detail-oriented, reliable, responsible, can-do attitude.

**Curious About our Recruitment Process?**:
**Learn More**:
**Learn more about your role**:***
**Operations Professionals**

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**Learn more about Thailand**:***
**See Thailand office**

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**Ready to join us?**

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