Business Coordinator

4 weeks ago

กรงเทพมหานคร, Thailand BBC Full time

Administrative Services- Permanent - Full Time- Bangkok, TH, 10330- BBC PS - Thailand- Job Closing Date: 19th June 2024**THE ROLE**:
**Package Description**:
**Contract**:Permanent/Continuous

**Band**: C

**Location**:Bangkok Bureau, Thailand.

**Salary**:Local terms and conditions apply

**Any offer of employment with the BBC will be conditional upon you having the right to work in Thailand.**

**Job Introduction**:
BBC World Service is an international news provider, part of BBC News, delivering a wide range of language and regional services on digital, TV and radio. It reaches a weekly audience of around 364 million around the world to help make sense of the world we live in.

The Bangkok Bureau houses BBC News teams for services in Thai, Vietnamese, Burmese as well as a newsgathering operation, and together they bring quality, impartial, original journalism to audiences in Thailand and around the world on its multiple platforms.

The BBC has been expanding its operation in Thailand and has over 40 staff whose first language will not always be Thai or English. It has a new office, accommodating new facilities across two locations with only a short walk from each other.

We are recruiting a **Business Coordinator** role who will report to the Senior Bureau Manager based in Bangkok.

**Job Responsibilties**:
The role of business coordinator will encompass some or all of the below ‘Key Responsibilities and Accountabilities’, actual scope will be dependent on which BU the role operates within.
- Assist projects/working groups by providing general administration services, basic analytics reports and tracking outputs.
- Support the implementation of strategic priorities and policies by providing and collating information as required.
- Coordinate BU business calendar activities to help monitor delivery and outputs.
- Help cascade information across BU to ensure effective communication flow.
- Provide general policy guidance and advice to support policy compliance working with divisional specialists (e.g. IT, Business Continuity, H&S etc.) as required.
- Work closely with BU business support functions across the BBC ensuring that all processes are followed.
- Work effectively with key BU stakeholders ensuring business support services are delivered efficiently.
- Provide the management team(s) with business support service including diary assistance, travel logistics, c-ordination of meetings, etc.
- Support the monitoring of the BU financial performance against budget, working with finance specialist and the management team to track or report outputs.
- Supporting the monitoring of the BU allocated budget(s), through providing basic analytics reports and tracking outputs.
- Responsible for co-ordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT.
- First line supervision of a limited number of people.
- Carry out delegated business administrative tasks including managing onboarding and offboarding (staff and freelance), raising purchase orders, IT requests, freelance bookings, organizing equipment hire and other tasks as required.
- Supporting the Senior Bureau Manager on collating and maintaining data for monitoring of allocated headcount and production budget; input into analytics reports and tracking outputs (e.g. cost trackers etc.)
- Providing programme areas with logístical support and issuing relevant paperwork where appropriate
- Collating, analysing and reporting on specific Management Information (MI) for the business (e.g. outstanding leave balance, absence reporting etc.)
- Provide general guidance and advice to support policy compliance including visa and immigration compliance; working with HR specialists and the wider Production and Business Management community as required.
- Support the Senior Bureau Manager with the delivery of strategic projects and other ad-hoc activities as necessary

**Essential**
- Experience of providing administration assistance in at least one organisation.
- Organised, with ability to prioritise own workload effectively, to coordinate activities and conflicting demands to ensure that tight deadlines are met.
- Good communication skills both orally and in writing, and (with guidance) the ability to target content for the audience.
- Proven ability to work constructively in partnership with a range of individuals.
- Basic analytical skills, with experience of providing MI data reports.
- Strong computer skills with strong experience of office software packages (i.e. Word, Excel and PowerPoint).
- Ability to work with limited supervision, using own initiative to resolve most problems.
- High attention to detail and practical experience of gathering, analysing and collating complex and confidential information

**Desirable**
- Media sector experience.
- Relevant business management and/or p

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