Ea to Cm and Office Admin Executive

4 months ago

กรงเทพมหานคร, Thailand Blackmores Group Full time

Blackmores Group is a leading natural health company with proud Australian heritage, with extensive reach across Asia Pacific. Founded by visionary naturopath Maurice Blackmore in 1932, our vision is to connect every person on earth to the healing power of nature by combining our knowledge of nature and science to deliver quality health solutions to people and their pets everywhere, every day.

Blackmores Group operates in over 13 markets, with headquarters and a state-of-the-art manufacturing facility in Australia, and offices across South East Asia and China.

As a purpose-led, performance-driven organisation, Blackmores Group strives to create remarkable employee experiences through supporting a diverse and inclusive culture, creating leadership that inspires high performance, and providing everyone with opportunities to achieve their professional, personal and wellbeing goals supported by our flexible work practices and family friendly policies.

**Purpose of role**:
The role is responsible for providing personalized secretarial and administrative support to the CM in a professional and timely manner and works one-to-one with the executive on a wide variety of matters. The role is also responsible for office general administrative support to ensure the day-to-day smooth operation of a building's infrastructure, workplace wellbeing, office health & safety through administrative support, including budgeting, procurement negotiation, contractor liaison and documentation, as well as coordination of staff and office equipment, stationary, supervision and physical assistance with maintenance tasks.

**Responsibilities include**:
**Executive Assistant**
- Provides support on calendar management, travel, meeting, and administration to the Country Manager
- Prepare documents to get approval from the Country Manager
- Maintain company agreements filing system
- Support sponsorship events such as payment process, order products, coordination and etc with event organizers
- Any assistant per assigned

**Office Facilities Management**
- Monitor office tidiness including employees work station area
- Manage office cleaning schedule and ensure it according to the schedule
- Support the financial administration of the office including: raising purchase orders, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping.
- Monitor and maintain provision of office equipment and supplies including employee lists, stationery, and pantry supplies, including the cleanliness and safety of office area
- Directing and supporting on-site visitors from local and overseas
- Main contact point for vendor or third party contractors for office related matters

**Work place health and safety**
- Work safely and ensure office environment is best for health and safety of other employees, visitors or the public
- Comply with all safety procedures, rules & instructions
- Use all safety and personal protective equipment as directed
- Report workplace hazards, incidents or injuries
- Maintain the work area and amenities in a clean and tidy condition

**Who are you?**
- Extensive office support and administration management experience in a corporate environment.
- Ability to deal professionally with employees at all levels
- Confidently able to operate across multiple markets and cultures
- Strong interpersonal and communication skills
- Ability to ensure compliance with corporate policies and processes
- Willingness to work flexibly when required to support critical meetings and overseas visitors
- Ability to prioritise and remain calm and confident under pressure
- Agencies note: this recruitment assignment is being managed directly by Blackmores Talent Acquisition team. We will reach out to our preferred agency partners if required. Your respect for this process is appreciated._

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