Office Admin Manager

3 days ago

กรงเทพมหานคร, Thailand Pall Full time

Pall is one of 10 Life Sciences companies of Danaher. Together, we accelerate the discovery, development and delivery of solutions that safeguard and improve human health. Learn about the Danaher Business System which makes everything possible.

Are you looking to use your knowledge and experience in administrative work to help ensure our daily office operations are performed in a seamless and efficient manners. Join us now to contribute your expertise with flexible hybrid working arrangement.

As a highly organized and skilled administrator, the Office Admin Manager is responsible in daily support operations of our company and plan the most efficient administrative procedures.

This position is part of the HR team and will be located in Bangkok, Thailand.

**In this role, you will have the opportunity in**:
**AR Task (Account Receivable) (25%)**
- Preparing receipt for pick up cheque as AR team requested.
- Preparing documents for place billing note as AR team requested.
- Preparing receipt, document for place billing note and send via post for vendor we cannot visit them by our messenger.
- Pay-in all customer's cheque to company account.
- Keep track and filling of customer invoice that return from DHL and post.
- Consolidate all invoice by monthly and pass to finance.
- Run BBL statement as finance requested.

**Indirect Material PR Issuance (15%)**
- Issuance PR for non-inventory as requested in SAP system.
- Issuance Framework PR for fix cost as whole year or the period of contract.
- Monitoring PO status and follow up PO from COE team.
- Respond to requester or vendor once we got the PO.
- Handing good receive (GR) once we got the invoice from vendor before making the payment.

**Office Well Organized (10%)**
- Monitoring and ordering office stationery and office supply.
- Ordering name card.
- Coordinate with vendor to send hamper, flower and wreath follow by occasion.
- Receiving a call, consolidate information and pass to respective person.
- Meeting and event arrangement for Pall TH follow by occasional and require from staff.
- Support Thailand associate as any ad-hoc.

**Finance assistance: AP **(20%)
- Review details of all purchase invoices to make sure they are accurate and to be attached with PO (if any).
- Simple translate the necessary words from Thai to English and remark with WHT% (if any) and cost center in each purchase invoices and separate all original tax invoices to be filing separately.
- Scan all purchase invoices/documents to Finance Share Folder on a weekly basis.
- Proper filing of original documents at Thailand office. Finance will provide instructions on how documents are to be filed, for audit purposes.
- Act as a coordinator of Finance to interact with Banks & accounting vendors.
- Prepare manual cheques for payment to Revenue Department, Telephone and mobile phone services provider, Customs Department and scan all manual cheques attached with all billings to Finance Share folder.
- Prepare manual withholding tax certificate for all service items that we issue manual cheques

**HR Administrative Responsibilities (25%)**
- Perform employee benefit administration
- Payroll assistant (Thai language portion only)
- Year-end tax return report (Thai language requirements)
- Work permit / working visa renewal for local expatriates (all Thai language)
- New Supplier creation / change in SAP with communication with local vendors in Thai
- To prepare all required documents for non-Bom purchasing items
- Do sourcing and procurement of all office equipment, stationery, office supplies, janitorial services, cleaning services, etc.
- Manage the maintenance/repairs all office facilities, office equipment, fixtures, and furniture. Ensure all are always in good working order
- Coordinate and arrange for meetings, seminars, and conferences.
- Conduct engagement activities
- Liaise with building management, contractors, and government bodies on building maintenance matters.

**Support IT (5%)**
- Arranging company mobile phone and line for associates

**The essential requirements of the job include**:

- Experience in local fringes & common benefits enrollment
- Finance basis
- Proficient in English communication skills
- Excel in interpersonal & negotiation skills

**It would be a plus if you also possess previous experience in**:

- ERP- SAP Operation experience
- Experience in payroll

At Pall we believe in designing a better, more sustainable workforce. We recognize the benefits of flexible, hybrid working arrangements for eligible roles and are committed to providing enriching careers, no matter the work arrangement. This position is eligible for a hybrid work arrangement in which you can work part-time at the Company location identified above and part-time remotely from your home. Additional information about this hybrid work arrangement will be provided by your interview team. Explore the flexibility and challenge that working for Pall can provide.

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