Procurement Manager

Purpose of the Role: The Procurement Manager is responsible for leading and managing end-to-end procurement operations, ensuring that procurement activities are conducted efficiently, transparently, competitively, and in compliance with company policies and procedures. The role is responsible for sourcing, vendor management and evaluation, vendor classification, vendor performance monitoring, negotiation, procurement documentation, cost optimization and delivery of measurable procurement savings, procurement-related purchase orders and invoice coordination, and continuous improvement of procurement processes to support the company’s business and operational requirements.

Key Responsibilities
Procurement Operations
- Lead and manage end-to-end procurement activities from requirement review, sourcing, vendor selection, negotiation, and purchasing through order fulfillment.
- Review procurement requests to ensure completeness, accuracy, appropriate specifications, and compliance with procurement policies and approval requirements.
- Coordinate with relevant departments to understand procurement requirements, timelines, priorities, and budget availability.
- Manage and monitor purchase requisitions, purchase orders, and related procurement documentation in accordance with approved procedures and Delegation of Authority (DOA).
- Monitor procurement activities and follow up with relevant stakeholders and suppliers to ensure timely completion. Sourcing & Vendor Management
- Lead vendor sourcing, market research, quotation analysis, and competitive bidding activities.
- Lead supplier evaluation, selection, and commercial negotiation to achieve competitive pricing and favorable terms.
- Manage vendor onboarding, classification, and maintain accurate vendor records.
- Monitor and evaluate vendor performance based on defined criteria and coordinate appropriate improvement actions.
- Develop effective supplier relationships and identify alternative sources to support business continuity and competitive sourcing.
- Review sourcing arrangements to identify opportunities for supplier consolidation and renegotiation. Cost Optimization & Spend Management
- Conduct price benchmarking, market and cost analysis to identify cost-saving and cost-optimization opportunities.
- Develop and implement sourcing and negotiation initiatives to deliver measurable procurement savings without compromising required quality, service levels, or operational requirements.
- Monitor and report procurement spending in coordination with relevant budget owners.
- Track and report procurement savings and cost avoidance against agreed targets.
- Identify opportunities for supplier consolidation, contract renegotiation, alternative sourcing, and other procurement initiatives to improve overall value for the company. Procurement Documentation & Invoice Coordination
- Ensure procurement documentation, including quotations, bidding records, approvals, purchase orders, contracts where applicable, and supporting documents, is complete and properly maintained.
- Coordinate procurement-related invoices with vendors, requestors, and Finance.
- Verify procurement-related invoices against approved purchase orders, quotations, contracts, and relevant supporting documentation before submission for payment processing.
- Follow up on missing or incomplete procurement documentation and maintain accurate procurement records. Procurement Governance & Compliance
- Ensure procurement activities comply with company policies, procedures, Delegation of Authority (DOA), and internal controls.
- Ensure proper quotation, bidding, approval, and vendor selection documentation is maintained.
- Support procurement audits and provide required documentation and evidence.
- Identify procurement risks, recommend appropriate mitigation measures, and escalate significant issues or exceptions when required.
- Maintain and improve procurement SOPs, forms, templates, and workflows. Process Improvement & Digitalization
- Identify and implement opportunities to improve procurement efficiency, transparency, and process effectiveness.
- Develop and maintain standardized procurement processes, tools, templates, and workflows.
- Support digitalization, automation, and improvement of procurement systems, reporting, and data management.
- Provide procurement data and analysis to support management decision-making. Qualifications
- Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Finance, or a related field.
- Minimum 5–8 years of relevant experience in procurement, sourcing, purchasing, or supply chain, including experience in a senior procurement or supervisory capacity.
- Strong knowledge and experience in procurement processes, sourcing, vendor management, negotiation, cost control, and procurement governance.
- Experience in cost optimization, price benchmarking, supplier negotiation, and delivering measurable procurement savings.
- Strong analytical, problem-solving, and stakeholder management skills.
- Good command of Microsoft Office; experience with ERP/procurement systems such as Microsoft Dynamics 365 is an advantage.
- Good command of written and spoken English.
- Highly organized, detail-oriented, proactive, and able to work independently and manage multiple priorities.