CS Admin

Reporting to: Sales Team Leader

Work Location: Kasetsart University, Bangkhen, Bangkok

Job Summary: We are seeking a detail-oriented and proactive CS Admin & Purchasing Officer to join our team. This role is responsible for managing customer billing and supporting purchasing operations to ensure smooth administrative processes. If you thrive in a fast-paced environment and have a passion for accuracy and organization, we'd love to hear from you.

Key Responsibilities (CS & Invoice):

• Prepare and issue invoices to customers in an accurate and timely manner.
• Maintain and update billing records and customer information in the system.
• Coordinate with relevant departments to ensure accurate billing data.
• Arrange and ensure timely delivery of documents (e.g., invoices, receipts) to customers via appropriate channels (e.g., email, postal service, messenger).
• Follow up with customers to ensure they have received all relevant documents.
• Respond to customer inquiries related to billing and documentation in a professional and timely manner.
• Assist with general administrative tasks such as filing, data entry, and document management.
• Support the accounting or finance team with billing-related duties as assigned.

Key Responsibilities (Admin & Purchasing):

• Create and issue Purchase Orders (PO) to suppliers in a timely and accurate manner.
• Coordinate with suppliers to confirm orders, prices, delivery schedules, and payment terms.
• Track and monitor purchase orders to ensure on-time delivery of goods or services.
• Liaise with internal departments to gather purchasing requirements and ensure accuracy in order processing.
• Maintain and update purchasing records and supplier information in the system.
• Assist in sourcing new suppliers or obtaining quotations as requested.
• Handle general administrative tasks related to procurement, including document filing and record keeping.

Qualifications:

• Bachelor's degree or higher in Business Administration, Accounting, Finance, or related field.
• 2–3 years of experience in administrative roles, preferably in billing or finance support.
• Strong organizational and planning skills.
• Detail-oriented with a focus on accuracy.
• Ability to multitask and meet tight deadlines.
• Good communication skills for internal and external coordination.
• Proficient in MS Office and invoicing software.