Administrative Officer

2 weeks ago

Bangkok, Bangkok, Thailand Volt Co. Ltd. Full time ฿168,000 per year

About VOLT

VOLT specializes in providing solar energy solutions to residential and commercial clients across Thailand. Our business model focuses on offering solar systems on a leasing basis, making renewable energy accessible with no upfront costs. Clients pay a monthly fee that often replaces their traditional electricity bill. VOLT takes care of installation, maintenance, and monitoring of the solar systems, ensuring a seamless transition to sustainable energy.

Key Responsibilities

Administrative Tasks
  • Manage day-to-day office operations and provide administrative support to both management and technical teams.
  • Handle internal and external correspondence, scheduling, travel arrangements, and coordination for technical and management meetings.
  • Maintain and update filing systems for engineering project documents, drawings, and reports (both digital and physical).
  • Support project teams with administrative needs related to engineering reports, documentation control, and audit readiness.
Document & Compliance Management
  • Prepare, review, and submit technical documents including licensing, permit applications, and regulatory submissions for solar projects.
  • Assist engineers in preparing technical submittals, drawing packages, and compliance documentation.
  • Ensure documentation complies with government and industry regulations related to safety, quality, and environmental standards.
Site Installation & Project Coordination
  • Support engineering and project teams in planning, scheduling, and tracking site installation activities.
Technical Support
  • Support engineers in updating technical drawings, BOQs (Bill of Quantities), and project plans.
  • Assist in the preparation of tender documents, project proposals, and technical presentations.
  • Inventory management involves planning, controlling, and organizing the inventory system.

Qualifications

Technical Skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); ability to create structured documents and reports.
  • Familiarity with accounting or ERP software (e.g., QuickBooks, SAP, or similar) is a plus.
  • Ability to learn and use engineering-related tools (e.g., AutoCAD, project management software like MS Project or Trello).
  • Basic understanding of engineering terminology and workflows, especially in renewable energy or construction projects.
Communication Skills
  • Excellent verbal and written communication skills in Thai.
  • Basic proficiency in English (especially for reading technical documentation); advanced skills are a plus.
  • Ability to communicate effectively with cross-functional teams including engineers, contractors, suppliers, and government officials.
Organizational & Project Coordination Skills
  • Strong multitasking abilities and attention to detail, especially when managing project timelines, resources, and documentation.
  • Ability to prioritize tasks and meet deadlines under pressure.
  • Capable of working independently while managing multiple engineering-related admin responsibilities.
Interpersonal & Problem-Solving Skills
  • A proactive approach to identifying bottlenecks and proposing solutions during project execution.
  • Strong team player with a collaborative attitude and willingness to support both administrative and technical functions.
  • Adaptable to fast-changing project needs and capable of learning new technical skills relevant to the role.

Education and Experience

  • Bachelor's degree in Business Administration, Accounting, or a related field is preferred.
  • Previous experience in an administrative or coordination role is an advantage but not mandatory.

Salary & Benefits

  • Starting salary: 14, ,000 THB per month
  • Group Insurance (OPD, IPD and Accident)
  • 10 days annual leave

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