Event and Visibility Project Officer

Job Brief

Event and Visibility Project Officer

DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.

**Position information**
- Position title: Event and Visibility Project Officer
- Reporting to: Team Leader of the EUTHCF and DT Global Project Manager(s) at HQ
- Contract date: 21 July 2025 to 20 July 2026 (full-time work; Monday to Friday with occasional work over Saturday/Sunday)
- Workplace: EUTHCF Project Office in Bangkok with some domestic travel to project sites and locations as required.

**Position Summary**:

- The position is meant to complement the work of the Team Leader and the EUTHCF project team, by providing and executing event-making and visibility support to all EUTHCF activities and by independently carrying out the given tasks while working under tight deadlines and within a team.

The main aim of the position is to assist in developing, planning, organizing and implementing high-quality events and visibility actions which match the profile and key features of the EU-Thailand Cooperation Facility. Such actions require an effective and constant flow of information and interaction between the Team Leader and other key stakeholders regarding event and visibility actions to the project stakeholders and the target audiences. All facility event and visibility actions are be designed in line with the Communication and Visibility Manual for the EU External Actions.

Also liaising with various project stakeholders, drafting detailed event plans across various thematic facility activities, designing and lay-out of visibility items (i.e. online, print, publications etc.) and ensuring the effective communication between the Team Leader, EUTHCF project team, Thai-European implementing partners and experts and external service providers/suppliers will be key features of the position.

**Areas of responsibilities/tasks**:

- o in close coordination with the Team Leader and EUTHCF project team, provide support and inputs to the design, planning and organization of all the EUTHCF activities and events with focus on visibility actions, including outlining - per each activity/event - the use of communication and media tools, IEC-material, visibility products and key visibility items for dissemination at the events etc.
- o Supervise and synchronize the design of visibility materials produced under the facility, including update of the facility’s visibility material and documentations and support the linkages of the facility’s visibility actions to the EUD’s website and face-book etc.
- o Ensure effective flow of information and liaison between the Team Leader, Short term Experts and key other stakeholders regarding all facility event design and visibility actions
- o Support in the design and lay-out of key visibility material (i.e. backdrops, note-books, folders, covers for programme, certificate) for each facility event/action and tailored to the target audience; ensure compliance with the EU visibility guidelines and consistency in the facility’s visibility messages throughout the implementation
- o Keep track and collect all the news/articles, photos etc. related to the facility activities and generate an Information/visibility report for each major facility event (i.e. summary report of the specific activity, the profile/list of speakers, participants, collection of photos, videos etc.)
- o Establish, maintain and update the database of project stakeholders and support actions related to the invitation of participants in facility events (i.e. training, workshops etc.) including media and press representatives.
- o Assist in the design and production of high-quality publications (i.e. proceedings of workshops or workshop summary reports), including coordinate the translation process (Thai English Thai) of the presentations to be included in the publications
- o Coordinate with service providers and/or suppliers regarding the design, lay-out and production of visibility materials for all facility events.
- o Initiate and facilitate procurement, contracts related to external communication services and products (such as online tools, audiovisual productions, publications or visuals) to be produced through external service providers
- o Draw up technical specifications for each facility event and visibility actions, including providing inputs to the service contract files, liaise with external service providers/suppliers and monitor the timely d