Office Administration Executive

2 weeks ago

กรงเทพมหานคร, Thailand UPL ltd Full time

**Office Administration Executive**:

- Job Id: 10671
- City: Bangkok, Bangkok Metropolis, Thailand
- Department: Business Services
- Function: Business Services
- Employee Type: Permanent Full Time
- Seniority Level: Associate
- Description:

- **Job Summary**:
The Office Administration will ensure the office runs smoothly and efficiently

**JOb Responsibilities**:
**Administrative Duties**
- Manage and run UPL office in a professional manner
- Manage office vendors effectively including vendor review, contract terms negotiation, vendor selection and management
- Monthly office expenses payments
- Ensure term of trades with suppliers are adhered to and payments are made on time
- Organize travels, meetings and conferences, both for customers and company staff
- Secretarial functions including letters, minutes, powerpoints and reports as required
- Assist to organize and manage overseas and local visitors, where necessary
- Oversee and manage filings. Establish new systems as appropriate
- Continuously suggest to management better methods, ideas, layouts, systems, etc. that benefit the company
- Provide supports to sales & marketing campaigns in preparing, printing and distributing of supporting materials
- Assist the Directors and management as required

**Human Resources duties**
- Manage and administer 3rd party contract staff employment in a compliance and efficient manner: hiring & onboarding, monthly payroll, offboarding
- Maintain and keep employee records and documents (hard copy and soft copy)
- Administer employee benefits such as provident funds, leaves, medical, insurance, phones, etc.
- Proactively assist in, where necessary, preparing and submission of HR/ Labor reports to relevant Authorities in accordance with the local laws.
- Organize company staff engagement activities as required
- Assist the managers in onboarding new employees. Ensure all tools for new employees are in place on/before day 1.
- Assist in monthly payroll processing
- Provide personnel reports as required
- Support the country leadership team to cultivate the ‘safety culture’
- Coordinate with group IT for IT related arrangements
- Assist in resolving queries that the employees may have

**REQUIRED EDUCATION AND EXPERIENCE**:

- 5 - 7 years’ experience in similar roles
- Bachelor of Business Administration/ Economics or equivalent
- Excellent communications, organizing and priority managing skills.
- Analytical and rational thinking
- Ability to be multi-tasks. Strong commitment to quality and continuous improvement practices
- Result oriented, strong attention to data accuracy and consistency
- Demonstrated discretion and ability to work with confidential information required.
- A strong team player, proactive and can-do attitude with proven ability to implement solutions to problems
- Able to work under pressure and to tight deadlines

**Location**:
Bangkok, Thailand

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