HR & Admin Assistant

Executive support when required:

- Executive administrative: providing administrative support to the branch manager, including managing schedules and organizing meetings
- Documentation: preparing, reviewing and editing documents, presentations and reports
- Meeting coordination: organizing and attending meetings, and following up on action items

Communication and coordination:

- Liaising: co-ordinating with the outsource about an expat’s work permit and visa, among staff for assigned tasks. Liaise with the HR/front desk team at Brand New Day’s head office in Amsterdam for the company intranet. Liaise with the building owner and suppliers, etc.
- Event coordination: hosting, organizing and managing events such as free lunch, monthly dinner/party and annual outings, including souvenirs for staff.

Recruitment administration:

- Handling job postings
- Taking part in IT job fairs and connecting with IT faculty of selected universities
- Facilitating internal projects

HR assistance:

- Onboarding/offboarding: ensuring all necessary documentation is completed and compliance is maintained
- Policy support: help implementing and enforcing HR policies and procedures as instructed by the branch manager
- Training coordination: supporting the organization of employee training programs and ensuring compliance with company policies

Admin assistance:

- Ensuring necessary office supplies (stationery, IT equipment and hardware, snacks and drinking station etc.)
- Handling administrative duties to facilitate the company, such as reimbursements, booking meeting rooms etc.
- Ensuring cleanliness

**Qualifications & skills**:

- Bachelor's degree in business administration, marketing, human resources or a related field.
- Two years of experience in an executive assistant or HR administrative role, preferably including event and booth management
- A strong ability to prioritize tasks, with attention to detail and problem-solving
- The ability to work independently and take initiative in a dynamic environment
- Excellent verbal and written communication skills in both Thai and English
- Proficiency in Microsoft Office Suite and event management tools
- A strong ability to handle confidential information
- Knowledge of HR compliance and labor law regulations

**What we offer**
- Money in the bank
- Medical insurance
- 14 days of paid leave, excluding Thai holidays (please come back though)
- A vibrant, internationally oriented company
- Experience in international collaboration
- The opportunity to attend meet-ups and English lessons
- Room to do things your way
- Free softdrinks

**Procedure**

Step 1: Upload your resume and motivational letter

Step 2: Interview online with an office manager

Step 3: Interview at the Bangkok office with the branch manager

Step 4: Be hired, be awesome

**Location**
Brand New Day Diensten B.V.

Bangkok Business Center, 29 Soi Sukhumvit 63, Unit 1304, Klongton-nuea, Watthana, Bangkok 10110

**This is what we stand for**
Our motto is: extra retirement savings for everyone. And by everyone, we really mean everyone. Regardless of race, color, ancestry, religion, nationality, gender identity, sexual orientation, age etc.

This also applies to the people who work at Brand New Day. We believe that healthy diversity and inclusion lead to better collaboration, better service for our customers and consequently to better results. But it also leads to more personal growth and fun at work. It doesn’t matter who you are, we care about what you contribute. It’s not the number of stripes on your sleeve that determines whether one is right, but who has the best idea.

Would you like to know more about how Brand New Day handles your personal data? Please read our privacy statement.