Team Assistant

**Team Assistant**

Job #:
req31864
Organization:
World Bank
Sector:
Administration/Office Support
Grade:
GB
Term Duration:
2 years 0 months
Recruitment Type:
Local Recruitment

**Location**:
Bangkok,Thailand
Required Language(s):
Thai, English
Preferred Language(s):
Closing Date:
3/3/2025 (MM/DD/YYYY) at 11:59pm UTC

Description

**Thailand's Country Work Program and the role of the Bangkok office**:
WBG partnership with Thailand has gained new momentum, including delivery of new CPF in Q3 FY18. 2017-22 Country Partnership Framework (CPF) focuses on strengthening competitiveness & inclusion. New strategic approach is to have Bank knowledge partnership, centered around RASs (4 signed since Dec. 2016, several under negotiation), plus IFC financing & advisory partnership. WBG's objectives for supporting Thailand's transformation are two prongs, promoting Resilient and Sustainable Growth and strengthening inclusion with the objective to strengthen Regional & Global Integration and Share Thailand's Development Experience.

The Bangkok office is the representative office for Thailand. It is charged with overseeing the current IBRD program includes knowledge activities (RAS, economic monitoring), and Trust Find financed engagement on corporate priorities. RASs will be complemented by continued WB 's engagement through Thailand Economic Monitor and Trust Funds, including on Southern Thailand, climate change, and LGBTI NTF.

In addition to the growing engagement with Thailand, the Bangkok also serves as the hub for several incoming international recruited staff from South Asia. Given these two factors, Bangkok office will eventually turn into a large and diverse Bangkok office.

**DUTIES AND ACCOUNTABILITIES**

The Team Assistant (TA) carries out the full range of office support work, including managing processes and monitoring schedules related to their team's/unit's products and tasks. With supervision ranging from close to mínimal, the TA works directly with other staff within the unit to make a contribution to the overall achievement of the unit's work program.

TA will provide a wide range of support to the Unit. Her/his duties and responsibilities will include, but not limited to, the following:

- Uses word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution
- Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group
- Solves non-routine problems
- Assists in preparation and logístical planning for various events, e.g. conferences, workshops, negotiations, etc.
- In conjunction with and under guidance from staff in a specific discipline (i.e., Resource Management, etc.) monitor specific activities, (i.e., task, budget, etc.) within their teams or clusters.
- Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team
- Maintains up-to-date work unit project and other files (both paper and electronic)
- Performs tasks which rely upon systems and processes unique to the World Bank, including SAP
- Serve as an information resource on status of project/products (e.g. procurement, disbursement, audit, trust fund/co-financing, and legal issues) and draft a variety of standard project-related correspondence
- Suggests ways to enhance work organization and effectiveness.
- Other tasks as assigned by the supervisor

Selection Criteria

Minimum Education/Experience at recruitment/selection
- High School diploma with 4 years of experience or bachelor degree with 2 years of experience.
- Excellent communication skills and the ability to command both written and spoken of Thai and English
- Computer literate

Specialized Knowledge/Skills/Competencies
- Strong client responsiveness/service orientation
- Ability to work as an integral part of the team's work and program
- Ability to manage several tasks at once and know where to obtain relevant information
- Ability to retrieve, gather and obtain information from various sources (Internet, etc.) and pull them together in a usable format
- Good organizational skills and ability to prioritize and deliver assignments in a timely manner often under time pressures
- Ability to make sound and rational decisions in a consensual manner, understanding of boundaries of responsibility for decision making and discernment to know when to seek guidance
- Strong inter-personal skills and commitment to work in a team-oriented, multi-cultural environment
- Ability to prepare presentation materials using various software packages with some guidance.
- Strong English and Thai language skills (verbal and written), including ability to draft standard correspondence and edit basic materials using proper grammar, punctuation and style

World Bank Group Core Competencies

The World B