Accounting Assistant

2 weeks ago

กรงเทพมหานคร, Thailand United Nations ESCAP Full time

Job Opening

Posting Title: Accounting Assistant
Office: ESCAP Mutual Assistance Fund
Posting Period: 2 December 2024 - 2 January 2025
-The Mutual Assistant Fund under the patronage of the Staff Association of the United Nations
Economic and Social Commission for Asia and the Pacific has been established to render
financial assistance to due-paying members of the Staff Association by granting loans at an
appropriate interest rate consistent with the financial obligations of the fund.

Organizational Setting and Reporting Relationships: The position is located within the office
of the Mutual Assistant Fund (MAF) of the United Nations Economic and Social Commission
for Asia and the Pacific (ESCAP). The incumbent is under the direction of the MAF Executive
Committee, who acts as the custodian of the Funds and acts in the larger interests of the
members as a whole.

Tenure of appointment: This is a full-time position with the support work of the office of the
Mutual Assistant Fund of the United Nations Economic and Social Commission for Asia and
the Pacific.

Responsibilities: Within limits of delegated authority, under the direct supervision of the
Accountant, the Accounting Assistant will be responsible for the following duties:
Records, reconciles, maintains deposit and share transactions, generates financial

reports, and prepares monthly notice of matured deposit and share in a systematic and

timely manner.

Coordinates with ESCAP Financial Resources Management Section on members’

deposit/share deductions from monthly payroll.

Prepares the payment settlement of matured deposit(s) and shares upon members’

separation from services of ESCAP and other associated offices.

Prepares, calculates and examines the appropriate annual dividend and rebate for MAF

members.

Attends a monthly Executive Committee meeting and assists in the preparation of

background documents/PowerPoint presentations including annual/monthly financial

statements/balance sheets.

Assists in organizing the annual general meeting.

Drafts/prepares memoranda and/or communications to MAF members.

Prepares and updates the accurate data/information on MAF web-site.

Takes notes and drafts minutes of the EC meetings.

Responds to queries from clients and third parties.

Carry out the duties and responsibilities of the Accountant and/or the Accounting

Assistance in their absences and performs other related duties as may be required.

Competencies:
Professionalism: Ability to perform a broad range of administrative functions. Knowledge of
administrative and accounting policies, processes and procedures. Ability to maintain
accurate records, interpret and analyse a wide variety of data. Ability to identify and resolve
data discrepancies and other problems. Sound knowledge of accounting and/or finance is
required. Shows pride in work and in achievements; demonstrates professional competence
observing deadlines and achieving results; is motivated by professional rather than personal
concerns; shows persistence when faced with difficult problems or challenges; remains calm
in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits
inputs by genuinely valuing others’ ideas and expertise; is willing to learn from others; places
team agenda before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position; shares credit for
team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and
seeks to see things from clients’ point of view; establishes and maintains productive
partnerships with clients by gaining their trust and respect; identifies clients’ needs and
matches them to appropriate solutions; monitors ongoing developments inside and outside
the clients’ environment to keep informed and anticipate problems; keeps clients informed
of progress or setbacks in projects; meets timeline for delivery of products or services to
client.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers
outputs for which one has responsibility within prescribed time, cost and quality standards;
operates in compliance with organizational regulations and rules; supports subordinates,
provides oversight and takes responsibility for delegated assignments; takes personal
responsibility for his/her own shortcomings and those of the work unit, where applicable.

Qualifications:
Education: High school diploma or equivalent is required. First-level university degree in
accounting and/or finance is desirable.

Experience: A minimum of 3 years of proven work experiences in accounting, finance, audit

Language: Fluency in oral and written English and Thai are required. Knowledge of another
language is an advantage.

Application: Applicants must provide complete and accurate information pertaining to

A

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