Sales Administrator
3 weeks ago
Generic Position Summary
As a member of the professional staff, the position contributes specialized knowledge and skill in a discipline area to support team and/or department business objectives. Generally, works under supervision but is expected to have the knowledge of the Standard Processes of the department to confidently and independently produce high standard, compliant sales contracting documentation.
**Specific Job Summary**:
CORE WORK ACTIVITIES
**Generic Expected Contributions**:
Perform tasks as assigned, to contribute to team, department and/or business results.
Ensure quality contract document procedures and suggest improvements.
Have a thorough understanding and knowledge of the product.
Ensure contract documentation is accurate and provides correct representation.
Protect Personally Identifiable Information (PII) as outlined by MVC Policies.
Perform other duties as appropriate.
**Specific Expected Contributions**:
**Contract Creation Process**:
Ensure the required documents are received and signed prior to contract creation as per the Standard Operating Procedures.
Ensure the required documents are received and accurate for Encore Package, Preview Package or Rental Rebate Purchaser prior to contract creation as per the Standard Operating Procedures.
Receive and check for legibility and accuracy of the completed Purchase Summary Worksheet and Contract documents from Sales Associates.
Follow established operational procedures for Identity Verification and run OFAC/CDC/PEP checks as required. Communicate with US MVW Legal Guidance team if further approval is needed.
Produce prompt and accurate contract documents and provide to Sales Associates.
Check and print out the lead information from OTM system and enter in TSW accordingly.
Ensure the correct milestones are updated in Timeshareware (TSW) before and after contract execution.
Informs Sales Management on any contract related issues.
**Post Contract Creation**:
Ensure all approval signatures are obtained before sending contracts for Ready to Close.
Ensure all contract documents are executed at Point of Sale and ensure documents are completed correctly.
Follow up on Marriott Bonvoy Account for new purchasers with Sales Team.
Responsible to scan all contracts to Documentum once Ready to Close.
Prepare Sales Conversion Report and other necessary documents to send contracts for conversion.
Check and prepare contracts for closing. Run Ready to Close report and submit to Closing team.
Responsible for assuring all contracts are processed and batched “Ready to Close” in TSW and scanned to Documentum.
Communicate with Sales Team and Closing team on Ready to Close contracts.
Update the daily sales report on any contract changes.
Prepare Unclose Aging Report twice a month and review with Sales Team and Finance Team.
Update Phuket Finance team on all amendments for unclosed contracts.
**Charging of Payments**:
Deposit
Alt Use Plus Points
Pro Rate Maintenance Fee
Establishment Fee
Balance Payment
Need to be familiar with each approved payment methods (credit card, tele-transfer, cheque).
Verify the payment status with Finance team when payment method is Tele-Transfer and cheque.
Ensure the payment currency/ amount is accurate and approved by purchaser before charging the transaction.
Ensure deposit charge happens only after rescission period.
Ensure the payment currency tally with the contract currency.
Update all payments in TSW and in Sales report on daily basis.
Ensure there is approval from purchaser/ sales associate whenever there is change of payment date/ credit card details.
**Contract Cancellation**:
Obtain approval signatures from department head before submitting Cancellation Form for refund process.
Update refund transactions and change contract status in TSW and update changes in report.
Responsible to scan all Cancelled contracts to Documentum.
**Reacquirement**:
Complete the reacquirement form based on the accurate information of respective contract.
**Friendshare**:
To review the Friendshare list provided by Marketing Team on monthly basis.
Insert the Friendshare rewards in TSW and ensure it is linked to the correct referring member and contract number.
Ensure the Friendshare Tier and expiration date is accurate in TSW.
**Weeks Enrollment**:
Ensure the tour sheet is received and signed by purchaser before generating the correct documents from OTM system.
Monitor the contract status before proceeding with online week enrollment process.
Ensure all enrollment documents are signed by purchaser before courier the original signed copy to US.
**CPOP**:
To prepare the CPOP Termination letter based on the accurate information of respective contract.
Scan the signed CPOP Termination Letter to Documentum and inform Closing team to proceed with termination.
**Other Duties**:
Provide the monthly rate to Sales Team before the beginning of the month.
Provide the daily Deposit Due Date calendar to Sales Team.
Provide support to other sites
-
Sales Administrator
3 weeks ago
ภูเก็ต, Thailand Bulgari Full timeJob responsibilities **Job Purpose**: Responsible for back office, inventory and support activities, ensuring maximum cooperation to the sales team in the achievement of the store targets. **Key Responsibilities**: - To manage and supervise store operations administration and all related cycle, quarterly and annual, inventory activities. - Notification of...
-
Sales Administrator
1 week ago
ภูเก็ต, Thailand Asia Schneider (Thailand) Co., Ltd. Full timeSales Administrator ผู้ดูแลระบบการขาย **จังหวัด** ภูเก็ต (ราไวย์, ฉลอง) **อัตราค่าจ้าง** เงินเดือนประมาณ 15,000 บาท ถึง 16,000 บาท...
-
Sales & Administrator - Chinese Speaker
3 weeks ago
ภูเก็ต, Thailand Cryptopida Co., Ltd. Full timeHello! We are looking for a **Chinese Speaker Administrative Executive - Sales** for Cryptopida Co., Ltd. in Phuket, Thailand. You will be trained to be a **sales agent**. **Sales commission** will be given to you accordingly upon successful sales you have made. - Manage information flow in a timely and accurate manner - Manage executives’ calendars and...
-
Sales Administrator
7 days ago
ภูเก็ต, Thailand Marriott Vacations Worldwide Full time**CANDIDATE PROFILE** Education and Experience - Bachelor's degree completion or equivalent - Knowledge and experience in Sales Administration is required - Able to handle a flexible work schedule which will include weekends - Experience in high volume, fast-paced, results oriented business environments **Specific Expected Contributions**: - Contract...
-
Administrative Executive
6 days ago
ภูเก็ต, Thailand Cryptopida Co., Ltd. Full timeHello! We are looking for an **Administrative Executive - Sales** for Cryptopida Co., Ltd. in Phuket, Thailand. Your major duty is to execute administrative tasks with opportunity for sales as well. - Manage information flow in a timely and accurate manner - Screen and direct phone calls and distribute correspondence - Act as the point of contact for...
-
Sales and Marketing Administrator Tha
3 weeks ago
ภูเก็ต, Thailand Marriott Vacations Worldwide Full time**JOB SUMMARY** Support Sales & Marketing management and associates to ensure that all department have necessary resources to drive the company to the goal. Encourage and support the establishment of a positive work environment that recognizes both individual and team accomplishments. Overseeing general maintenance of the office **CANDIDATE...
-
Administrator
4 weeks ago
ภูเก็ต, Thailand Guestasy (Thailand) Co., Ltd. Full timeAdministrator **จังหวัด** ภูเก็ต (ถลาง) **อัตราค่าจ้าง** 18000 **รูปแบบงาน** งานประจำ (Full Time) **อัตรา** 1 **รายละเอียดงาน** Job description - Prepare and store documents - Support sales work and other paperwork within the...
-
Telemarketing Administrative
3 weeks ago
ภูเก็ต, Thailand Marriott Vacations Worldwide Full time**Preferred Education and Experience** - High school diploma/G.E.D. equivalent - At least 2 years experiences in guest services, front desk, business Administration or related major **JOB SPECIFIC TASKS** **Daily task** Responsible for an urgent booking & preview mailbox & incoming calls Responsible for chasing flight once the booking is made (30 days and...
-
Office Administrator
4 weeks ago
ภูเก็ต, Thailand บริษัท พร็อพเพอร์ตี้ สเก๊าท์ (ประเทศไทย) จำกัด Full timeอสังหาริมทรัพย์ วันนี้ - คุณสมบัติพื้นฐาน - งานประจำ- 0 - 15 ปี- ภูเก็ต- ปริญญาตรีหรือสูงกว่า- 20,000 - 25,000 บาท/เดือน- หน้าที่และความรับผิดชอบ -...
-
Assistant Manager
2 weeks ago
ภูเก็ต, Thailand Anantara Vacation Club Full time**Company Description** A unique ownership product offering the opportunity for five-star holidays in choice destinations. The vacation lifestyle is yours to explore with Anantara and affiliated destinations, from one exotic locale to the next, for your family today and generations to come. The Assistant Manager - Contract Administration is responsible for...
-
Sale Person
2 weeks ago
ภูเก็ต, Thailand Phuket High Full time**Full Time and Short-term Casual Sale (Administrative Support)**:The Short-Term Casual (Administrative Support) will provide general support to the shops. Duties may include : Selling, Upselling ,cashier, picking up and delivery product, prepare packages, supplies, Set up and clean up for the store, keeping staff calendars updated. General office....
-
Sales Administrator
2 weeks ago
เมืองภูเก็ต, ภูเก็ต, Thailand Hospitality Marketing Agency at Marina Hotels9 Full timeResponsibility - 1) Analysis market trends and competitor activity to identify new business leads. - 2) Develop customer accounts and travel to drive business into the specific hotel and to increase market/customer share in all revenue streams. - 3) Negotiate room rates/packages with corporate clients. - 4) Develop and implement creative marketing channels,...
-
Marketing Administrator
7 days ago
ภูเก็ต, Thailand Anantara Vacation Club Full time**Company Description** A unique ownership product offering the opportunity for five-star holidays in choice destinations. The vacation lifestyle is yours to explore with Anantara and affiliated destinations, from one exotic locale to the next, for your family today and generations to come. **Job Description** Position Overview**: The Marketing...
-
Telemarketing Administrative
3 weeks ago
ภูเก็ต, Thailand Marriott Vacations Worldwide Full timeReceive, record, and relay messages accurately, completely, and legibly. Gather materials and assemble information packages and marketing materials (e.g., brochures, promotional materials, maps, price lists, or menus). Prepare marketing-related documents throughout the sale process (e.g., proposals, contracts, or banquet event order). Promote awareness of...
-
Virtual Presentation Administrator
3 weeks ago
ภูเก็ต, Thailand Anantara Vacation Club Full timeCompany Description A unique ownership product offering the opportunity for five-star holidays in choice destinations. The vacation lifestyle is yours to explore with Anantara and affiliated destinations, from one exotic locale to the next, for your family today and generations to come. **Job Description**: **Position Overview**: The Virtual Presentation...
-
Sales Manager
4 weeks ago
ภูเก็ต, Thailand Marriott International, Inc Full time**Additional Information** **Job Number**24185708 **Job Category**Sales & Marketing **Location**The Westin Siray Bay Resort & Spa Phuket, 21/1, 21/3, 21/4, 21/6 Moo 1, Phuket, Phuket, Thailand, 83000 **Schedule**Full Time **Located Remotely?**N **Position Type** Management **JOB SUMMARY** The position is accountable for proactively soliciting and handling...
-
Cluster Sales Coordinator
3 weeks ago
ภูเก็ต, Thailand MINOR Hotels Full timeAs a Cluster Sales Coordinator you will be responsible providing administrative and service support to the sales team by responding to new business leads and calling existing clients for repeat business in a timely and efficient manner. You will also be required to enter bookings on the system and follow up in an effort to convert inquiries, to confirm...
-
Guest Relations Administrative
4 weeks ago
ภูเก็ต, Thailand Marriott Vacations Worldwide Full timeReceive, record, and relay messages accurately, completely, and legibly. Gather materials and assemble information packages and marketing materials (e.g., brochures, promotional materials, maps, price lists, or menus).Prepare marketing-related documents throughout the sale process (e.g., proposals, contracts, or banquet event order). Promote awareness of...
-
Administrative Assistant Tha
4 weeks ago
ภูเก็ต, Thailand Marriott Vacations Worldwide Full timeReceive, record, and relay messages accurately, completely, and legibly. Gather materials and assemble information packages and marketing materials (e.g., brochures, promotional materials, maps, price lists, or menus). Prepare marketing-related documents throughout the sale process (e.g., proposals, contracts, or banquet event order). Promote awareness of...
-
Sales Manager
4 weeks ago
ภูเก็ต, Thailand Marriott International, Inc Full time**Additional Information** **Job Number**24187845 **Job Category**Sales & Marketing **Location**The Westin Siray Bay Resort & Spa Phuket, 21/1, 21/3, 21/4, 21/6 Moo 1, Phuket, Phuket, Thailand, 83000 **Schedule**Full Time **Located Remotely?**N **Position Type** Management **JOB SUMMARY** Assists the property’s Banquets/Catering Department in the...