People & Culture Supervisor

3 months ago

เชยงใหม, Thailand Anantara Vacation Club Full time

**Company Description**
A unique ownership product offering the opportunity for five-star holidays in choice destinations. The vacation lifestyle is yours to explore with Anantara and affiliated destinations, from one exotic locale to the next, for your family today and generations to come.
**Job Description** Position Overview**:
To manage the day to day running of the People & Culture department, ensuring administration systems and Company policies and procedures are followed, whilst maintaining a high degree of team member satisfaction, and serving the needs of the business of Anantara Vacation Club. Duties also include the smooth and efficient operation of external administrative affairs, obtaining necessary licenses and liaising with the authorities to ensure the Company’s general affairs are in order and relationships are well maintained. You will ensure all company tasks, policies and procedures are strictly adhered to when conducting business on behalf of the Company.

**Key Responsibilities**:
Note that this is not an exhaustive list. The key job responsibility is to always look after the business, and our team members.

**Administration Function**
- Ensure that filings are organized according to the agreed standard and codes.
- Ensure that personal files of newly hired team members are properly arranged and handled.
- Update files and discard old files in the archive in order of topic and date.
- Assist in managing and keeping record of performance management and performance evaluation of team members (IDP and KPI) and newly hired team members (probation evaluation).
- Assist in all activities concerning team members, employment contract administration, performance management, social security, medical insurance, and administration in a timely manner.
- Assist in communication of key messages to all team members. Promote team members communication activities and channels, to encourage and enable feedback from team members.
- Coordinate communication with all departments of Anantara Vacation Club, and MINOR
- Assist in all activities concerning the planning and delivery of Payroll including all the requirements of audits.
- Provide data as required to other departments as needed and overall monthly reporting such as organization charts, monthly P&C reports and manpower reports are submitted in a timely manner.
- Arrange celebrations and activities.
- Assist the P&C team in purchasing and reimbursement.
- Handle basic P&C inquiries.
- Perform any other duties or responsibilities as required by Supervisor/Management.

**Corporate Affairs**
- Prepare of all necessary documents for expatriate visas, work permits, re-entry permits and 90 day notifications, and government registrations for existing and newly hired team members.
- Manage the schedule and process of expatriate visas, work permits, re-entry permits and 90 day notifications.
- Liaise between the Company and all government agencies.
- Maintain and update all licenses and permits
- Ensure the Company complies with all government requirements.

**Recruitment Function**
- Assist with the online job posting process, including the websites used and the quality of the posted advertisements, working through the Company’s SmartRecruiter recruitment system for all the positions.
- Ensure that all job post are in accordance to the Company’s brand standards.
- Properly screen and prepare relevant documents for interviews in coordination with P&C Manager/Recruitment Manager

**Qualifications**
- At least Bachelor’s degree in HR Management or a related field
- At least 2-years’ experience in Human Resources in the timeshare and/or hospitality industry
- Good English communication skills, and computer literacy
- Strong inter-personal skills and an out-going personality
- Organized, self-disciplined, focused, accurate
- Maintain professionalism, confidentiality, and integrity at all times
- Display a positive attitude, even under pressure
- Exhibit strong ethics

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