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Coordinator / Sr. Coordinator, Hsse & Ai

4 weeks ago

กรงเทพมหานคร, Thailand Mubadala Energy Full time

**KEY ACCOUNTABILITIES**:
**OMS planning and implementation**
- Support the development of annual HSSE & AI plan, KPIs and tracking implementation of the plan. Monthly update HSSE plan, performance report and KPIs.
- Assist HSSE & AI team to develop HSSE & AI documentation, review and process for approval.
- Generate report and develop a dashboard to support team for tracking aging HSSE & AIM document
- Provide basic HSSE awareness training to Staff and contractor i.e., safety induction, HSSE moment, HSSE IMS user training, Emergency and Business continuity concept.
- Coordinate HSSE & AI campaigns with campaign owners and support the roll out and implementation

**Department budget planning and control**
- Assist department to conduct budget planning based on HSSE & AI plan and Business continuity plan
- Monitor and ensure budget allocation and spending according to plan, provide summary tracking report to team and department head
- Provide monthly accrual

**HSSE & AI technical database**
- Assist in the design and development of HSSE & AI database and information sharing in SharePoint, Makman, HSSE IMS (Synergi life), Power BI, and MS automate system, HSSE & AI MP demy.
- Performing data analysis on Statistics, HSSE & AI performance tracking

**Emergency response and Business continuity**
- Coordinating and supporting to maintaining and updating of Emergency Center facilities, document, and equipment to ensure smooth operating during emergency.
- Performing unannounced test call, complete with tracking record. Supporting the development and maintaining ER and BC equipment and function of response rooms and business recovery center
- Participating and supporting Global and BU Crisis Response and Business Continuity Exercises
- Administration of Virtual Emergency Response system

**Contract Management**
- ** **Supporting to provide summary of contract spending.
- Supporting for contract extension including issuing extension request, providing contract calculation for bid waver processes.
- Monitoring and maintaining contract status and fund availability in line with budget plan.
- Supporting to issuing work authorization, release order, and blanket releases.
- Supporting to provide HSSE procurement plans

**Compliance and Internal audit**
- Assist and organize and schedule QHSSE internal and external audit program
- Coordinate with internal audit team members and being part of qualified internal auditor
- Issue audit summary report

**Communication**
- Ensure smooth/clear communication both internal as well as external including delivery of confidential/sensitive information to the concerned parties.
- Independently handle internal and external correspondence and adhere to record retention policies and procedures.
- Develop and distribute HSSE & AI information sharing i.e., HSSE & AI announcements, HSSE & AI campaigns, HSSE awareness notification
Check deadlines on incoming requests and put preliminary work in play.

**Scheduling**
- Efficient scheduling of internal, external, and international meetings and conference calls.
- Plan the agenda for internal and external meetings, organize papers, ensuring these are completed and circulated on time.
- Build and maintain three month rolling leave schedule for HSSE & AI Department.

**Travel Coordination**
- Efficient planning of itinerary and destination, coordinating with travel agents including obtaining necessary approvals, booking accommodation and logistics.

**Payments**
- Process external invoices and coordinate with Finance for timely payment for HSSE & AI Department.
- Process claims, for travel and entertainment expenses for reimbursements for HSSE & AI Department

**Purchase/Contract Requisition**
- ** **Coordinate in HSSE Department creates purchase requisition, contract requisition and work authorization
- Ensure HSSE expenditure are under Work plan and budget control, cost code identify correctly

**Government**
- Typing official Thai letters to government agencies
- Coordinate/ schedule with Thai government officers to arrange meeting

**QUALIFICATIONS**:
**Knowledge & Qualifications**:

- A degree in Science or Engineering (preferable - Occupational Health and Safety and Environmental related field).
- Preferable - Holding recognized qualification on HSSE management system auditor, ISO standards.
- Good knowledge of local and international legislation and regulations and best practice on HSSE management system.

**Experience**:

- ** **At least 3 years of relevant experience in Oil and Gas industries (preferable with several years in HSSE)

**Skills**:

- Excellent Communication skills both written and verbal (Thai and English)
- Excellent Computer skills with knowledge of MS Office Suite is essential, MS automate, Power BI, SharePoint, Adobe Captivate prime, Oracle, etc.
- Budget planning and Business planning
- Organizing department campaigns
- Contract/vendor management
- Emergency response and Business continuity managemen