Office Lead
1 month ago
Requisition ID: 53738
Position Type: FT Permanent
Workplace Arrangement: #LI-Onsite
The Office Lead is a highly-motivated, detail-oriented individual who will take great pride in assuming this challenging role. The candidate will be responsible for the day-to-day operations and maintenance of newly renovated Kerry Bangkok office in Bangna ensuring that workplaces are conductive to work and supporting an engaging and positive employee experience. The Incumbent will also work closely with Heads of commercial team, Country HR Lead, Facilities, ICT, regional Sustainability and HSE Lead on implementing of new initiatives, site improvement and organizing site events.
Work Location : Bangna ( Bangkok)
Reporting to : Regional Facilities Manager
Key responsibilities
1. Office Management
- Oversee daily office operations, ensuring a well-organized, productive, and efficient work environment.
- Maintain office facilities, coordinating with building management and service providers as needed.
- Take responsibility for all office facilities, ensuring the environment is conducive to productivity and comfort.
2. Staff Support and Engagement
- Foster a positive employee experience by proactively addressing staff needs and concerns.
- Organize staff events and initiatives to boost morale and engagement.
- Serve as a liaison between staff and management to facilitate communication and resolve issues.
- Implement and oversee processes that allow staff to work effectively and efficiently in the office.
3. Purchasing Management
- Manage office supplies and equipment purchasing, ensuring quality and cost-effectiveness.
- Maintain vendor relationships and negotiate contracts to secure the best terms.
- Monitor inventory levels and implement processes to streamline purchasing.
4. Communication
- Ensure clear and effective communication within the office, both internally and externally.
- Utilize excellent English communication skills to draft emails, reports, and other correspondence.
- Coordinate meetings, prepare agendas, and document minutes as required.
5. Administrative Duties
- Manage administrative tasks such as record-keeping, budgeting, and expense reporting.
- Support employee life cycle activities such as coordinating with IT for laptop preparation for new staff and collaborating with other functions to ensure cleanliness and readiness for customer visits.
- Excel in managing office operations to create an effective, friendly, and positive work environment for everyone in the office.
6. Facility Ownership
- Take full ownership of the office premises and lab facilities ensuring cleanliness, safety, and functionality of all areas.
- Coordinate office layout planning and changes, engage with landlord on operation related matter and upkeep the newly renovated office ensuring staff has an optimal working environment.
- Implement health and safety standards in compliance with legal regulations and company policies.
Qualifications and skills
- Bachelor’s degree or equivalent experience in office management, business administration, or a related field.
- Proven experience in Facilities / Office management role within an MNC office setting.
- Exceptional communication skills in English, both written and verbal.
- Strong organizational and multitasking abilities.
- Proven ability to engage and motivate staff.
- Proficiency in Microsoft Office Suite, SAP, and office management software.
- Critical knowledge in facilities management, office layout, health and safety regulations.
Values and Competencies
- Alignment with Kerry's values of respect, integrity, and innovation.
- Ability to work independently and as part of a team.
- Excellent problem-solving skills and attention to detail.
- Strong interpersonal skills and a positive attitude.
Beware of scams online or from individuals claiming to represent us. A Kerry employee will not solicit candidates through a non-Kerry email address or phone number. In addition, Kerry does not currently utilise video chat rooms (e.g., Google Hangouts) to conduct interviews. Refuse any request that asks you to provide payment to participate in the hiring process (e.g., purchasing a “starter kit,” investing in training, or something similar). Kerry will not ask you to pay any money at any point in the hiring process with the exception of reimbursable travel expenses. In addition, any payments made by Kerry will be from official firm accounts bearing the Kerry name.
Recruiter: #LI-CST1
Posting Type: LI
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